The Senior Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring seamless operations, communication, and alignment with company priorities. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

Key Responsibilities

1. Executive Support

• Manage executive calendars, schedules, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action items.
• Serve as the primary point of contact for the CEO and executive team.

1. Administrative Coordination

• Organize and maintain electronic and physical files.
• Draft and proofread correspondence, presentations, and reports.
• Manage expense reporting and budget tracking.

1. Project Management

• Oversee special projects and initiatives from start to finish.
• Track project timelines, milestones, and deliverables.

1. Communication Management

• Act as a liaison between executives and internal/external stakeholders.
• Prioritize and screen incoming communication, responding on behalf of executives when appropriate.

1. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality.
• Ensure compliance with company policies and legal requirements.

Qualifications

• Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
• Education: Bachelor’s degree in Business Administration, Communications, or related fields preferred.
• Skills:
• Advanced proficiency in MS Office Suite and collaboration tools (e.g., ClickUp).
• Excellent time management and multitasking abilities.
• Strong verbal and written communication skills.
• Problem-solving and critical thinking capabilities.
• Personal Attributes: Discreet, adaptable, proactive, and highly organized.

What’s in it for you?

• Permanent full-time work-from-home position
• HMO (reimbursement for $100/mo)
• Life Insurance (reimbursement for $20/mo)
• Reimbursement for Dental-$20 and Vision-$4
• 15 PTO credits in a year (if unused, convertible to cash!)
• Training/Development courses (reimbursement for up to $30)
• US Holiday Pay